Digital Shift Book 2.0

The digital shift book 2.0 offers access to all information relevant to a production unit.

Application areas of the digital shift book 2.0

  • Production departments at industrial companies


The digital shift book 2.0 has been developed at the production department of a large automotive supplier. During the iterative development process of the digital shift book 2.0, employee and company benefits were demonstrated in company sizes exceeding 20 employees.

Core functionalities of the digital shift book 2.0

An overview of department activities

The activity overview offers an outline of all activities within a department. The list can be displayed for a day or entire month. It lists employees and their activities as well as the relevant production unit, date, and activity.

Activity archive

The monthly view of department activities provides users with an overview of activities performed to-date in chronologic order, for example pertaining to one machine. This way, employees can find information without great effort and use this to make their decisions. Besides the information itself, they can also see who wrote what and an option to contact him or her – even if they don’t work on the same shift.

Shift book entries

Employees can create entries themselves to document activities direct on site, for example at a machine or in a common room. Besides the usual entries, they can send messages to the members of the next shift. This allows for direct communication with colleagues who work at different times. In addition, all machine or process activity logs (e.g. maintenance works) are entered directly into the shift book.

Potential application scenarios of the digital shift book 2.0

Integrated shift documentation


At the end of the shift, the tool-adjusting specialist logs important events in a hand-written shift book and also fills out a slew of other forms. There are many important details that should be logged during this process, and the specialist cannot add photos or digital documents. Everything is done by hand. The paper-based documentation structure comes with a significant downside. Searching for information is time-consuming, and the information is only available at one specific location. If a colleague in an office wants to check something, he or she must first look for the shift book and flip through the pages.


Employees can already log important events during their shift thanks to the digital shift book 2.0. To this end, events are documented semi-automatically, e.g. after maintenance activities. Employees only need to add comments if necessary. The tablet’s camera opens up the possibility to add documentation photos, in addition to the text and audio messages. This saves a lot of paperwork and makes it easy for other employees to paint a comprehensive picture of the situation. Moreover, all employees can access the data – at any time and from any location.

Mobile operational planning and work preparation


Shortly before the beginning of the shift, team leader Jürgen must draft the shift planning; however, he first needs to analyse crucial production figures and attendance sheets while taking into account all sick employees and employees on vacation. Only after this is done, he can start assigning employees to their machines. He uses a system in which he files cards to pockets on a board on his desk. Jürgen must consider special circumstances when assigning employees to machines. It might be that members of his team are delegated to other assembly lines because of production bottlenecks or the other way around. He must coordinate these situations with other team leaders as well as the product manager. Before their shift begins, the operators and tool setters meet at the office of their team leader to receive their daily schedule.


Shortly before the beginning of the shift, team leader Jürgen assigns machines to employees by dragging and dropping the icon on his tablet onto the relevant field. He can select employee statuses, such as “Workspace not occupied”, for sick employees, employees on vacation, or employees who are delegated to other conveyors. If he needs additional personnel on his conveyor he just marks this workspace as “Multiple occupation”. The shift plan is displayed on a central monitor in the production hall. Tool setters and operators can check their daily schedules directly and start working on their machines. Schedule changes during the shift are also shown on the monitor. The mobile operational planning and work preparation system allows for faster and more efficient communication with the personnel office. The system stores information on which employees work on which machine, and when, in a central database. This increases the degree of transparency and makes it easier to find out who is responsible for any problems that might occur.

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